About SAP License Type Definition:
If you read the documentation, you will not be able to figure what is the unique differentiator between each SAP License types. But the general idea is that the person who is performing configuration and system administration, should be classified as professional SAP License type and the person who just displays or approving things in the SAP system should be employed.
Our Toolï¿½s approach is to map the transactions to each
SAP License type
So we have standard Transactions mapped to Professional, Developer, ESS MSS Users, Warehouse worker, Shop floor user etc. This way we can look at their transaction assignment, executions and table changes to exactly identify, the type of user based on the type of transaction assigned to the user or executed by the user.
Calculate the Number of SAP Licenses.
Since SAP is a named user License classification, the unique user id has to take into account from multiple SAP systems and non-SAP Systems. This is not an easy task to pull off when you have many production systems.
AuditBOTs SAP License Optimization Tool ï¿½s approach is deploying a plugin into all the SAP ABAP based systems and gathers the data in one Central system. This way we can quickly count the unique users from multiple systems and also identify duplicate users based on the master data in the user master.
Appropriate SAP Licenses assignment:
You do not want to do guesswork on SAP License type Assignment. Optimal solution will be to assign, SAP License type based on the activities performed by the user. If the user has access to SAP security functions but has only executed SUIM reports then he should be an Employee for that particular year. Access privilege plays a major role but, what has been executed has to be considered.
Our SAP License Optimization Tool has the plugins in all the SAP ABAP based systems. These plugins will regularly collect the data from all the different systems. This data includes actual transaction usage and change logs. So you are only classifying users based on actual usage.
Automating the SAP License assignment Process:
Updating the SAP License type in all these systems will take a lot of manual work. SAP License Optimization Tool will automate this process by helping you update the SAP License types in all the SAP Systems.