How AuditBOT helps save SAP License Costs

How AuditBOT helps save SAP License Costs

SAP customers are required to participate in annual license audits. This is normally performed by running standard SAP audit tools (namely License Audit Workbench – LAW) and sending the data to SAP SE for review. Then, SAP SE responds highlighting any license gaps and charges for additional licenses required. This might seem like a straight-forward process, however there are many pitfalls which SAP customers should know to ensure compliance and SAP controls licensing costs. Here is an article on why SAP SE is stringent on SAP license usage and how AuditBOT helps to cut down SAP license costs.


SAP SE and its SAP LAW tool – The problems

SAP SE keeps a check on its customers to find if there are any third-party interfaces. The software license audits could end up in very expensive deals or multi-million-dollar lawsuits, if such third-party are found. And the SAP customer would only get little-to-no value for the additional licenses.

SAP LAW analyzes the highest user classification available in all accessible SAP systems. The highest classification will be applicable for licensing purposes. The SAP user will be auto-assigned a Full SAP Professional license (most expensive application user license) if the SAP customer fails to classify an SAP user properly in one single system. SAP LAW only counts the number of SAP Professional Users, but the tool doesn’t mention which SAP users have been accounted as a result of vacant classification. SAP LAW only contributes to yet another in the continuous totting up of unnecessary SAP licenses.


Introducing SAP License Saver from AuditBOT

Here is your solution, if you think SAP license management is complicated. AuditBOT’s SAP License Saver helps customers in SAP license savings. This tool is the only proven solution that offers 100% automated SAP license management of the entire SAP Landscape with guaranteed SAP license cost savings up to 40%.

SAP License Saver analyzes all the users in the SAP system(s) and identifies the amount of time each user spends including executed Transaction codes. Then, the tool recommends the precise license type for each SAP user, especially the expensive SAP Professional users. Real-time analysis and precise SAP license type classification for every user helps SAP customers reduce time and license audit costs to SAP. Besides, the tool helps to reduce the overall costs paid to SAP SE on a yearly basis.


SAP Indirect Usage and how AuditBOT helps get the advantage

SAP SE licenses indirect usage under the Digital Access model because the company can measure usage, track usage, and sell specific SAP licenses. The new model, despite its supposed simplicity, could be more expensive than the legacy SAP licensing model. The new model also has its fair share of complications, such as double licensing. Double licensing happens when a named user type employee creates a document (indirect access). Eventually the SAP user is licensed with a new document license.

SAP License Saver defines third party applications, including related SAP user accounts. Then, the tool identifies and tracks SAP user accounts that might consume indirect usage. SAP customers no longer need to worry about audit surprises, since indirect usage users, defined by SAP, do not require any additional SAP licenses. SAP License Saver identifies and determines which data was accessed, how the data was accessed and if the usage qualifies as indirect usage.

SAP customers can regularly review their SAP licensing measurements with SAP License Dashboard. Consequently, they can remediate any potential risks before an audit and avoid over-licensing.

AuditBOT offers SAP License Saver to defend and negotiate a desirable outcome for both SAP customers and SAP SE. SAP customers can re-use their existing ERP user licenses because they are existing on-premises ERP licensed customers with named users.

So, what are you waiting for? Book a Free Demo today and experience how AuditBOT’s SAP License Saver can make the change in your SAP enterprise.