Manage your SAP S/4HANA licenses with AuditBOT

Manage your SAP S/4HANA licenses with AuditBOT

Majority of the SAP customers should confirm their license agreement to SAP SE once a year. Loading the measured data (USMM reports) into LAW (License Audit Workbench) and sending the LAW report to SAP SE is the only accepted way. The SAP customer would remain incompliant if the enterprise does not hear back from SAP SE following the annual license audit. Check out why SAP customers should be careful on SAP S/4HANA licenses and how to manage them.


SAP license compliance is a serious issue

SAP SE does not have the time and manpower to review every single annual license audit submission. Sometime issues may not be noted or escalated; results may not be viewed for strategic reasons. The SAP customer can keep submitting annual license audit results to SAP SE without any issue for years. But, one day the enterprise would find itself to be out of SAP license compliance.

SAP SE instructs the SAP customer to buy more licenses, in case of over usage. This is where AuditBOT comes into the picture. AuditBOT helps SAP customers save SAP license costs with its proven SAP license optimization solution. Also, AuditBOT is compatible with S/4 HANA licenses.


What is SAP S/4HANA and what are the different licensing options

SAP S/4HANA is the next generation of SAP Business Suite that transforms and simplifies decision making in real time. It provides better visibility and control. Also, it acts as a single source of truth based on internal and external data sources. But SAP S/4HANA on-premises licensing differs slightly compared to standard ERP licensing, on architecture and project perspectives.


SAP S/4HANA Enterprise Management license enables direct user access to the digital core. Below are the four licensing options depending on type of usage:

Productivity: Suited for not-so-heavy users, maybe those doing a few tasks in SAP S/4HANA warehouse.

Functional: Suited for normal level users.

Professional: Suited for heavy users who spend more time in SAP S/4HANA.

Developer access: Suited for users who add content in the SAP system.



SAP S/4HANA licenses customized to the industry solution or the line of business, enables direct user access to additional functionality. Consequently, SAP S/4HANA users are licensed separately. Examples include extended functionality for cash management and central procurement. There are around 100 industry and line-of-business specific licenses that SAP customers can purchase to extend the core functionality while Enterprise Management licenses enables core area functionalities.



Licensing issues with SAP S/4 migration

SAP S/4HANA indirect user licensing may be required if the SAP customer has third-party applications or business partners that connect to SAP S/4HANA. The whole SAP license model changes when SAP customers move to S/4. Consequently, Limited Professional users become Professional users and additional license types are introduced.


Manage SAP S/4HANA licenses efficiently with AuditBOT

There is a lot of complexity around SAP S/4HANA licensing. The high-level views from AuditBOT aims to give SAP customers an insight into how licensing works with SAP S/4HANA.

AuditBOT’s SAP License Saver helps to analyze all the users in the SAP system(s) and identify the amount of time each user spends including the executed Transaction codes. Consequently, SAP License Saver recommends the precise license type for each SAP user, including the expensive SAP Professional users.

AuditBOT’s SAP License Saver highlights the users who are not assigned the right license type. The tool simulates reclassified user licenses as per the recommendations. In addition, the simulation highlights the cost savings for the company. The tool also highlights dormant users, casual users who can be either locked (or) reclassified with cheaper license types.

SAP customers will probably find themselves over-licensed. As a result, an opportunity for instant savings springs up. AuditBOT puts the SAP customers in a stronger position to renegotiate S/4 licenses.

Finally, AuditBOT’s SAP License Saver helps to save up to 40% on SAP license costs and optimize SAP user license distribution. Real-time SAP user analysis and precise SAP license type classification helps companies to reduce time and license audit costs for SAP SE and decrease the annual costs paid to SAP SE.


Would you love to learn more about AuditBOT’s SAP License Saver? Book a Free Demo today and check how SAP License Saver can help in SAP S/4HANA license management.